An employee (staff member) is an existing Sprwt user account that has been added to the Employees list. The user account provides the name, email and login; the employee record adds HR-specific details: an Access PIN Code, job roles with hourly rates, POS device access, an Is Active? flag, a Permissions Role and, if you use Proposals, a sales commission. One user account can be linked to only one employee record. Being an employee is what allows a person to appear on the Schedule, clock in/out on the Dashboard, sign up for open shifts and be assigned tasks.